2020 / 2021 / 2022 

Governor's Conference on Tourism

 Request for Proposal


You are invited to submit a bid to the Mississippi Tourism Association to be the host site for the 2020, 2021, or 2022 Governor’s Conference on Tourism for the Mississippi Tourism Association. MTA is accepting bids tentatively for the dates of September 20-22, 2020,  September 19-21, 2021,  and September 18-20, 2022. Below are the necessary requirements to host this event. Please submit your completed bid by Wednesday, June 30, 2019.  

This deadline is firm.  Bids will NOT be accepted after June 30, 2019! 

Bid Requirements

The Governor’s Conference on Tourism is produced by the Mississippi Tourism Association. If you have any questions, please contact rhicks@mstourism.com.

Overview: 

The purpose of this document is to solicit proposals to be the host for the 2020, 2021 or 2022 Governor’s Conference on Tourism for the Mississippi Tourism Association. MTA is accepting bids tentatively for the dates of September 20-22, 2020,  September 19-21, 2021,  and September 18-20, 2022. Below are the necessary requirements to host this event. Please submit your completed bid by Wednesday, June 30, 2019.  

This deadline is firm.  Bids will NOT be accepted after June 30, 2019!


About the Conference: 

The primary mission of the Governor's Conference on Tourism is to provide the very best educational experience possible for tourism professionals in Mississippi by securing speakers who are recognized leaders in the tourism industry. By communicating their message and vision to our diverse audience, we are equipping our leaders with the knowledge and tools necessary to strengthen our tourism product around the state. 

Meeting History: 

2009:  Hattiesburg

2010:  Tupelo

2011:  Biloxi/Beau Rivage

2012:  Tunica/Goldstrike 

2013:  Tunica/Harrah's

2014:  Biloxi/Beau Rivage 

2015:  Vicksburg

2016:  Natchez

2017:  Jackson

2018:  Oxford

2019:  Columbus


Bid Requirements

The Governor’s Conference on Tourism is produced by the Mississippi Tourism Association. 

If you have any questions, please contact rhicks@mstourism.com.


Room Requirements:        

SEPTEMBER - 2020:

Saturday, September 20, 2020                      

20 – 40 single/double

Sunday, September 21, 2020                         

150 – 200 single/double

Monday, September 22, 2020                       

150 – 200 single/double

                                                

SEPTEMBER - 2021:

Saturday, September 19, 2021    

20 – 40 single/double

Sunday, September 20, 2021                    

150 – 200 single/double

Monday, September 21, 2021                        

150 – 200 single/double

 

SEPTEMBER - 2022:

Saturday, September 18, 2022   

20 – 40 single/double                  

Sunday, September 19, 2022    

150 – 200 single/double                    

Monday, September 20, 2022     

150 – 200 single/double           


Meeting Space: 

  • Exhibit hall for (30) 8X10 booths to be set up by 11:00 am on Sunday of the conference
  • (3) Concurrent Sessions on Monday am and Monday pm (must each seat 50-75 ppl)
  • Luncheon Monday and Tuesday to seat 250 ppl  (Luncheon on Monday can be held off-site if space is not available due to exhibitors)
  • Public Area for Breaks and/or Silent Auction
  • Theatre/Large Seating Gallery for Opening/General Sessions to seat 250 ppl 


Sponsorship

The host city or hotel for the 2020, 2021, & 2022 Governor’s Conference on Tourism will be required to host the Closing Event for the year prior to hosting the conference, and the Opening Reception for the conference during their host year.  Both events must conform to standards set by MTA.

  • Closing Reception for the 2020, 2021, 2022 conference, prior to whichever year you are hosting the conference in the amount of $5,000.00
  • Host Opening Reception for the 2020, 2021, 2022 conference, whichever year you are hosting the conference
  • Complimentary Registration Gifts for the year you are hosting the conference
  • Complimentary Meeting Space
  • Complimentary A/V 
  • Hotel must be within walking distance or easy shuttle to the meeting location
  • Must provide a secure storage space for the silent auction items at the conference venue.


Schedule 

(subject to change)

Sunday

1:00 - 4:00 pm                   

Afternoon Activity (work with MTA on an activity that is creative and appeals to the membership)

3:00 - 6:00 p.m.                 

Exhibitor Set-up & Registration                  

7:00- 10:00 p.m.                

Opening Reception   

9:30 p.m.                            

Late Night Social 

Monday

8:00 a.m.                            

Exhibits Open 

8:00 a.m. - 4:30 p.m.          

Registration 

8:00 a.m. - 8:30 a.m.          

Continental Breakfast

8:30 a.m. - 10:00 a.m.        

Opening Session 

10:00 a.m. -10:45 a.m.        

Bloody Mary Break 

10:45 a.m. - 11:45 a.m.        

General Session 

12:00 p.m.  - 1:15 p.m.         

Luncheon (approx. 250 people)

1:30 p.m. - 2:30 p.m.          

(3) Concurrent Sessions: (approx. 50-75 people each)

2:30 p.m. - 3:00 p.m.          

Break

3:00 p.m. - 4:00 p.m.          

(3) Concurrent Sessions: (approx. 50-75 people each)

5:00 p.m. - 6:30 p.m.          

2020/2021 Host Sponsor Reception          

7:00 p.m.                             

Dine Around 

9:00 p.m.                             

Late Night Social 

Tuesday

8:30 a.m. - 9:00 a.m.          

Continental Breakfast 

9:00 a.m. - 10:00 a.m.        

General Session 

10:00 a.m. - 10:30 a.m.       

Break 

10:30 a.m. - 11:30 a.m.         

(3) Concurrent Sessions (approx. 50-75 people each)

11:30 a.m. - 1:00 p.m.           

Awards Luncheon (approx. 200 people)


After reviewing the above requirements, please complete the bid agreement form to submit your city/venue for consideration. 

Thank you for your work on this bid in advance.  Please call if you have any questions regarding this bid.